POSITION OVERVIEW: The Staff Accountant is responsible for performing a variety of accounting and clerical duties within the Accounting Department. They shall collaborate closely with other team members to manage financial obligations accurately and efficiently. This position requires a meticulous attention to detail and a strong understanding of accounting principles, particularly in the realm of accounts payable. POSITION SCOPE: The Staff Accountant - Accounts Payable is a pivotal role within the Accounting Department, responsible for ensuring accurate and timely processing of accounts payable transactions. This role plays a critical part in maintaining financial integrity and supporting the organization's operational efficiency. The Staff Accountant provides administrative and clerical support by processing, verifying, and reconciling invoices, making payments, monitoring expenses, and keeping a record of all related transactions.
Maintaining health, safety and environment standards by: - Ensuring compliance with all safety policies and procedures. - Ensuring compliance with all environmental and health standards, and - Completing all required HSE training. Supporting the company in optimizing its financial transactions and systems by: - Controlling the company’s expenses by managing and processing all external payments, ensuring payments are in compliance with the company’s policies and procedures. - Assisting with verifying, inputting, and updating vendor banking information within the company’s accounting and banking systems. - Managing all aspects of accounts payable which includes obtaining and verifying supporting documentation from within the organization. - Verifying vendor accounts by reconciling monthly statements and related transactions. - Reconciling work processed and system reports to balance sheet account balances and entries. - Processing of all internal payments including expense reimbursements, credit cards, travel advances and expense reports. - Processing and issuing of damage claim payments in accordance with policy and procedures. - Receiving and reviewing invoices for accuracy and completeness. - Ensuring all invoices are appropriately authorized for payment. - Coding invoices with correct general ledger accounts and cost centers. - Preparing reports and summaries for management review as needed. - Maintenance of monthly accrual schedules and related journal entries - Requesting Central Bank Approvals for payments in accordance with policies and procedures - Assisting with the proper capturing of all prepayments to coincide with the correct expense period. - Assisting with the proper capturing of all inventory items in the GL system. - Calculating of Foreign Currency gain or loss through preparation currency conversion reports. - Assisting with document control which includes maintaining and preserving records of all invoices, reports, receipts, and cheques in accordance with the company’s policy and procedures. - Assisting in preparing documents and explanations for external and internal audits - Contribute to the month end close process by preparing month-end journal entries, reconciliations, and reports. Ensuring efficiency in the execution of functions, initiative, and operations by: - Using financial software and office tools competently to input and extract useful data and produce accurate and complete reports. - Assisting in streamlining and improving the accounts payable process - Maintaining professional and technical knowledge by attending training with support of new systems and system software applications. - Ensuring compliance with internal controls and accounting standards. Maintaining Customer Care excellence by: - Collaborating with other teammates and departments to accomplish goals, other work-related tasks, projects and planned events as needed. - Exercising integrity and confidentiality in processing and financial reporting - Strengthening and growing relationships with vendors and suppliers through timely and appropriate communication and timely processing of payments. - Communicating efficiently and effectively with vendors regarding payment status and queries - Communicating efficiently and effectively with internal managers, supervisors and department heads regarding payment status and internal queries relating to accounts payable transactions Maintain professional knowledge by attending educational workshops, keeping abreast of new and evolving trends in the related field, reviewing professional publications and participating in professional societies. Contribute to team effort by accomplishing related results as assigned.
The Staff Accountant will have at least 2 years' work experience in accounting or related field. A bachelor’s degree in accounting, Finance or related field desired but not required. They will have knowledge of accounting principles, bookkeeping and practices with strong analytical skills and attention to detail. They must have superb time management skills, be detailed oriented and possess strong communication skills (verbal and written). The Staff Accountant will possess the ability to prioritize tasks and manage time effectively in a fast-paced environment. They will be committed to maintaining confidentiality of financial information consistent with the organization’s commitment to excellence and integrity, operating in every instance with a clear acceptance of personal responsibility, confidentiality, accountability, and ethics. The Staff Accountant must possess interpersonal skills, can work independently and as part of a team.
