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Account Technician II
Job Code:2018-CV-AD-AD-AD-001
Department:Administration
Location:Administration - Chula Vista, CA
FT/PT Status:Regular Full Time
Salary Range13.46-16.00
  
Definition:

Under supervision, performs accounts payable functions, general data entry/word processing and office/clerical duties as assigned.  Completes clerical assignments for administrative and management staff.




Essential Duties and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Answers telephones, takes messages, greets and refers visitors and clients to appropriate resource, schedules appointments, and refers telephone calls to appropriate staff
  • Performs data entry/word processing duties
  • Establishes and maintain filing systems for correspondence, forms, reports, records, etc.
  • Maintains records and statistical compilations
  • Type letters, reports, forms, form rough drafts, formats reports, proofread and edits to produce professional results.
  • Assists in the preparation of statistical compilations
  • Prepares and assists with program reports
  • Maintains accounts receivable ledger
  • Processes vendor invoices for payment
  • Compares receiving reports to vendor statements
  • Maintains subsidiary ledgers as required
  • Provides a balance sheet monthly and submits it to appropriate persons
  • Operates a variety of office equipment, such as duplicating machines, calculators, electric typewriters, computers
  • Attends meetings as required
  • Performs other related duties as assigned



Qualifications/Skills/Education/Experience/Certification:

QUALIFICATIONS AND SKILLS

Knowledge of:

  • Laws, regulations, rules and policies and procedures applicable to areas of responsibility
  • Methods, practices, documents and terminology used in processing accounting transactions and in financial   recordkeeping
  • Basic accounting and control policies and procedures
  • General accounting systems and associated systems
  • Practices and procedures for processing accounting information and interpreting data
  • Standard office practices and procedures
  • Records management; general office systems and procedures
  • Intermediate level word processing/data entry
  • Oral and written communication skills: human relations skills
  • Interpersonal skills using tact, patience and courtesy

 

Ability to:

  • Operate a computer, calculator and other standard office equipment.
  • Organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility.
  • Perform duties that require high attention to detail and application of rules and specific procedural requirements.
  • Interpret, apply and reach sound decisions in accordance with rules, regulations and department procedures.
  • Make calculations and tabulations and review fiscal and related documents accurately and rapidly.
  • Prepare clear and accurate financial records and reports.
  • Communicate clearly and effectively, orally and in writing.
  • Understand and follow written and oral instructions.
  • Maintain confidentiality of agency documents and records.
  • Establish and maintain effective working relationships with agency staff and others encountered in the course of work.
  • Type 35 wpm
  • Complete work with many interruptions
  • Receive, sort and distribute mail

EDUCATION/EXPERIENCE/CERTIFICATION

  • High school Diploma or GED; AND,
  • One (1) year of proven related accounting experience/knowledge
  • A post high school degree or certificate in accounting or a related field is highly desirable.
  • Bilingual in Spanish

Union Membership ( if applicable):

This position is represented by Service Employees International Union, Local 221, CTW. Dues/deductions begin after 30 days of employment.