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Under direction, provides personal assistance and support to the Vice President/CFO and to other managers and staff in addressing a variety of administrative, community relations and public information issues; performs varied, difficult, sensitive and confidential office administrative and secretarial support functions for the Vice President/CFO; and performs related duties as assigned.
This single-position class provides secretarial and administrative support to the Vice President/CFO and coordinates work with members of the executive team and other managers and staff to ensure a smoothly operating office. The incumbent performs difficult, diverse and confidential duties in support of the Vice President/CFO in interactions with MAAC Board members, officials of governmental agencies, MAAC managers, funding source officials, business and community organizations, public interest groups, the media and the public. Assignments require the exercise of a high degree of administrative discretion, demand expeditious action or response and the ability to consultatively lead and coordinate the completion of work assignments by others.
The Executive Assistant to the Vice President/CFO is distinguished from other administrative support classes by the sensitivity and complexity of the environment in which the incumbent operates and by the breadth of involvement with agency-wide issues and with MAAC officials and top executives, requiring a thorough knowledge of MAAC and the Vice President/CFO's office policies and practices.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
A typical way of obtaining the knowledge, skills and abilities outlined above is a BA/BS Degree in Business, Language Arts, Marketing, Communications or a related field and 3 years of responsible office administrative or secretarial experience with a senior director or a department head; or graduation from high school or G.E.D. equivalent, completion of college-level courses applicable to assigned responsibilities and seven years of increasingly responsible office administrative or secretarial experience, at least three of which involved providing secretarial or administrative support to a senior director or a department head; or an equivalent combination of training and experience.
Must be, or become, within six (6) months of employment, a California Commissioned Notary.
Bilingual in Spanish is preferred.
To ensure full consideration, qualified candidates must submit a complete online application that includes the items listed below.
1. Résumé; AND
2. Cover letter