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Housing Portfolio Manager
Job Code:2018-CV-PM-HO-AD-004
Department:Housing & Real Estate Development
Location:Administration - Chula Vista, CA
FT/PT Status:Regular Full Time
Salary RangeDOQ-

Under general direction, oversees and ensures compliance with Federal, State, local laws, codes, regulations, and partnership, private lenders and investors agreements, as well as MAAC Project’s policies and procedures for all activities relating to MAAC’s multifamily rental housing properties.

Essential Duties and Responsibilities:
  • The duties listed below are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
  • Ensures compliance with all applicable Federal, State, and local laws and codes; verifies agreements with partners, private lenders and investors are fulfilled.
  • Analyzes laws, regulations, and guidelines and makes corrective action recommendations through the chain of command as appropriate; conducts on-going program evaluation and identifies compliance issues/problems, making recommendations for suitable solutions and program enhancements.
  • Develops and distributes periodic and scheduled reports to, management, investors, lenders, government regulators and other public or private investors involved with MAAC’s housing portfolio. Such reports include but are not limited to: monthly/quarterly financial and operational reports, physical condition reports, and projected capital improvements reports.
  • Assists in the negotiations of contracts with property management agents including analyzing the terms of proposed partnership agreements.
  • Works in coordination with the Operations Manager, and other internal staff as needed to prepare and abide by management plans and operating budgets in compliance with funder requirements; maintains compliance with tenant income/rent restrictions imposed by regulatory agreements.
  • Ensures prospective and current tenants meet all eligibility requirements and are compliant with applicable Federal, State, and local laws and codes.
  • Implements and manages the housing portfolio management systems for MAAC properties and maintains central files on loan documents, partnership agreements, vendor contracts, property insurance and other related documents, ensuring record keeping requirements are met; files appropriate statements with California Secretary of State.
  • Serves as the primary contact for program vendors and maintains an up-to-date vendor database.
  • Coordinates and facilitates compliance reviews and audits of property files with lenders, investors, internal staff, and regulatory agencies ensuring all necessary documentation is up to date, in order and readily available.
  • Works with the fiscal department to prepare for annual audits and submission of local, state and federal reporting documents and tax returns.
  • Works with the Housing and Real Estate Development Director to monitor budgets, debt coverage ratios (DCR), capital and replacement reserves, operation reserves and cash flow.
  • Obtains and processes approvals from LLPs, lenders and government agencies for draws against replacement reserves.
  • Monitors the physical conditions of properties; serves as project manager for capital improvement and rehabilitation projects; works with the Operations Manager and property manager to plan and implement capital improvement and rehabilitation projects and facilitate tenant participation in the design of improvements for existing developments.
  • Performs random unit inspections to ensure safety compliance requirements are met.
  • Serves as the primary contact for maintenance work orders at MAAC Project’s Administrative Office, MAAC Project Community Charter School, Episcopal Community Services, MAAC Project Community Center, and the DUI program.
  • Interacts with government, business, community, service organizations and other community leaders to promote an understanding of the positive impacts on the community that stem from MAAC’s housing portfolio; builds and maintains relationships with local officials and financial partners.
  • Represents MAAC at a variety of meetings and conferences regarding real estate development and property management programs.
  • Provides support to the other departmental managers and the property managers.
  • Prepares, reviews and/or approves a variety of reports and staff documents.
  • Attends and participates in meetings, conferences and training sessions; provides expertise, information and assistance to management, staff, outside groups and individuals related to program responsibilities.
  • Performs other related duties as assigned.


Knowledge, Skills and Abilities:

  • Strong understanding of Low Income Housing Tax Credit (LIHTC) regulations, affordable housing tenant eligibility requirements, bond compliance and other Federal, State and County codes, rules and regulations applicable to housing and real estate development; policies and procedures pertaining to housing property management, as well as Human Resources policies and procedures and an understanding of working with individuals in a unionized environment.
  • Knowledge of the principles and practices involved in property management including: business planning, budgeting, project management, negotiation, purchasing, record maintenance, and evaluation of bids/quotes and the principles and practices of the construction and financing industry as it relates to Real Estate and Housing; and laws pertaining to landlord/tenant relationships and policies and procedures associated with Real Estate and Housing.

  • Must be able to communicate effectively with a variety of individuals representing diverse cultures and backgrounds, as well as function calmly in situations which require a high degree of sensitivity, tact, and diplomacy.
  • Must understand and apply Federal, State, and County codes, rules, and regulations, as well as internal policies and procedures pertaining to housing/property management; uilize various research methods and analysis techniques; understand and apply affordable housing tenant eligibility requirements for tax credit and bond compliance, and effectively negotiate with internal and external stakeholders, consumers, tenants and others involved with Housing and Real Estate programs.

Requires an Associates degree, a minimum of five years of progressively responsible experience in affordable/low income housing and property management; demonstrated experience working with the Low Income Housing Tax Credit Program (section 42) and other Federal, State and local housing programs; or a combination of combination of education, training and experience equivalent to the above.

Must have a physical examination, TB and vaccination clearance as required by state and federal regulations and a drug screen by a doctor/clinic designated by MAAC prior to the first day of employment.

Union Membership ( if applicable):