MANIILAQ ASSOCIATION

04/20

Title:  Housing Assistant                                                                                                           Range:  13

Program: Housing Services                                                                                                       Status:  Non-Exempt

Housing Priority: None                                                                                                             Covered: Yes                                                                                                                                                                                                                                                                       

POSITION SUMMARY

First point of contact for tenants, and Maniilaq Satellite Programs.  Act on behalf of the Housing Manager as delegated. 

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.       Serves as the first point of contact for tenants. 

2.       Shows and completes paperwork for housing units to prospective tenants. 

3.       Reviews Tenant Responsibilities Manual with tenants. 

4.        Plans and Attends tenant meetings quarterly with the Housing manager

5.       Issues rental agreements.

6.       Tracks payments for keys, rent, deposits and damage; recommends collection actions to the Housing Manager.

7.       Assures pet owners show proof of current insurance coverage. 

8.       Coordinates with tenants to assure Payroll deduction forms are completed and submitted in a timely manner.

9.       Coordinates approved reassignments and evictions; includes timely termination notice, inspections and inventorying.

10.    Maintains tickler system to ensure all regular inspections, documentation, and timelines are met.

11.    Make timely recommendations to Housing Manager for their referral to Extended Facilities Supervisor and  Extended Facilities Manager for:

a)    Cleaning, repair and maintenance, and issuing Work Orders for repairs

b)    Housing assignments, reassignments (transfers) and evictions

c)    Complaints

d)    Safety and security

12.    In conjunction with the Extended Facilities Department and the Housing Manager coordinates and/or performs inspections, inventorying to determine condition and notes needed cleaning, maintenance and repairs of unit and furnishings on occupancy, vacancy and during rental period.

13.    Maintains tenant files. 

14.    Maintains yearly rental increases for Federal Quarters, give 30 day notification and mail certified return receipt.

15.    TDY Billing for various contractors.

16.    Update tenant files, purchase orders, travel requisitions, check requisitions, and work orders ensuring that they are complete.

MINIMUM REQUIREMENTS
High school diploma or equivalent.  Excellent organizational, administrative, and communication skills.   Current knowledge of Landlord laws or ability to learn.  Proven ability to apply policies and regulations on a timely and consistent basis.  Ability to keep accurate records and prepare documents.  Proficient with spreadsheets, database and word processing computer applications. Establishes and maintains positive and cooperative relationships with tenants, and employees.  Must possess current Alaska driver’s license and have a good enough driving history to be insured to drive Maniilaq vehicles.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description.  This description does not constitute a written or implied contract of employment.  To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties ad meet physical demands.  Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.