Maniilaq Association
8/22
Title: Medication Technician / Administrative Assistant I / II Range: 12+8 / 13
Program: Community Health Aide Program Salary Cap: Range 13/Step 24
Housing Priority: None Status: Non-Exempt
Covered: Yes
POSITION SUMMARY
This is a blended position that assists pharmacists with inventory and inspections, including maintaining records of such. Receives and processes medications orders, restocks and maintains inventory in the Pickpoint machines and the OTC floor stock. Maintains pharmacy spaces in orderly manner and manages patient pick up of their medications. They also perform administrative services for the daily operations including data entry, filing, scheduling and arranging travel. Communicates, assists, and refers as necessary to ensure quality health care to patients is being provided. Assists with administrative requests from MHC, City Offices and/or IRAs, and maintains office supplies. As initial contact, uses positive attitude to represent the Village Clinic. Complies with state and regulatory agency requirements. Maintains strict confidentiality in regards to patient information received. Reports directly to Clinic Supervisor.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Under the daily direction of the Clinic Supervisor and under the clinical direction of a licensed Pharmacist:
Medication Technician:
1. On a regularly scheduled basis inspects all locations where drugs are stored. Check all items for current dating and replenishes drugs and supplies to par levels. Maintain records of all inspections.
2. Routinely communicates with village health aides for clarification or problems with orders.
3. Performs a variety of drug packaging and labeling dates.
4. Communicates with physicians, nurses, CHA/Ps and other personnel regarding drug availability and dosage forms.
5. Performs regular inventories and prepares drug and supply orders. Receives, unpacks, and properly stores drug supplies. Rotates inventory to insure current dating. Removes outdated drugs and packages them for return.
6. Maintains pharmacy and drug storage areas in a clean and orderly manner. Cleans utensils, glassware, counters and sinks as needed. Maintains storage shelves in an orderly manner.
7. Calculates and prepares additive drugs, materials and labels required for admixtures.
8. As experience is obtained, must be able to identify correct auxiliary labels for each medication.
9. Manage over the counter medication and order monthly. Document in the Daily medical log as over the counter medications are dispensed.
10. Manage Chronic Medication List and keep up to date. Document in the Daily medical log every time medication is ordered or dispensed.
11. Assists Pharmacists and/or providers with pill counts.
12. Maintain narcotic pick up log and dispense medicine when they are due.
13. Manage pick point machine.
14. Send medication refill requests to appropriate staff.
15. Utilizes and maintains SQSS for data entry regarding medications and refrigerator temperatures.
Administrative Assistant:
1. Practices excellent customer service at the front desk greeting patients, answering phone calls, taking messages, and delivering messages to CHA/Ps.
2. Files all correspondence, reports, forms, and patient charts in accurate location and in an orderly fashion within established timeframes.
3. Enters data from the patient registration form to maintain current patient information, and ensuring all consent forms are signed and in place prior to visit.
4. Enters appointments into CHA/Ps schedules in villages and notifies patients for appointments.
5. Pulls all charts as requested by CHA/Ps or appropriate personnel.
6. Maintains clinic records and establishes/updates filing systems to ensure the expeditious retrieval of information.
7. Notifies and arranges patient travel for Specialty Clinic, Outpatient, Women’s Health and Dental appointments.
8. Assists clients with correspondence and enrollment applications for Women, Infant & Children and Medicaid services.
9. Arranges Medicaid travel for patients/clients seeking health care services outside their community according to Maniilaq travel policies and procedures. Contacts VCC prior to authorizations in Anchorage for patients that are Medicaid eligible.
10. Verifies eligibility through appropriate channels.
11. Completes travel authorizations ensuring that airlines receive the appropriate copy.
12. At times, works beyond normal business hours to arrange travel for emergent patients needing higher levels of care.
13. Announces and posts health clinic job vacancies every week through posting in public places, VHF announcements, social media, and word of mouth.
14. Maintains on-call calendar and keeps track of staffing, visiting providers, and other health services provided at the clinic.
15. Performs other job-related duties as assigned by Clinic Supervisor.
MINIMUM REQUIREMENTS
Medication Technician I/Administrative Assistant I:
High school diploma or equivalent. College level course work in chemistry to medical related disciplines preferred. Must begin the process of obtaining a pharmacy technician license from the State of Alaska within 3 months of hire date. Must be able to successfully pass the State of Alaska background check for licensing requirement. Ability to make accurate measurements and conversions from the English Metric measurement systems. Ability to communicate effectively with a variety of healthcare professionals. Physical ability to lift up to 40 lbs., stand for prolong periods of time. Needs to be familiar and proficient with the use of computers. Must be able to type well enough to carry out essential job duties. Experience in creating and maintain filing systems. Ability to deal with people in a friendly and respectful manner both in person and on the telephone. Medical terminology or other health-related background desirable.
Medication Technician II/Administrative Assistant II:
Qualifications of a Medication Technician/Administrative Assistant I. Experience in a clinical setting and familiar with medical terminology is required. Willingness to attend job related training and education programs. Must be willing to be on call in times of declared disasters. Familiar with requirements and documentation in patient files. Must be familiar with Electronic Health Records. Must have 6 months previous experience as a Medication Technician I. Must be familiar with the current drug wholesale order system or equivalent. One year of clerical work experience that includes use of Electronic Health Records, issuing travel requisitions, creating and maintaining filing systems and performing data entry. Ability to deal with people in a friendly and respectful manner both in person and on the telephone. Medical terminology or other health-related background required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of people in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To essential duties and meet the physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet these conditions.
