MANIILAQ ASSOCIATION

01/22

Title:  Extended Facilities Administrative Assistant Trainee/ I/ II                                                 Range: 11/12/13

Program: Extended Facilities                                                                                                   Status:  Non-Exempt

Housing Priority: None                                                                                                           Covered: Yes

POSITION SUMMARY

Provides clerical support for the Extended Facilities staff.  Assist with scheduling and preparation for upcoming village travel.  This position will report directly to the Extended Facilities Manager.

PRINCIPAL DUTIES AND RESPONSIBILITIES

1.       Serves as the first point of contact for properties and tenants for work orders

2.       Access and updates keys cards for apartment, activity center, FRF, IT building and PHN

3.       Prepare and file check requisitions and accounts payables for utilities, i.e. water & sewer, heating fuel, KEA, housing properties and village clinics

4.       Tracks payments for tenant keys & Activity Keys.

5.       Track Work Orders for completion and filing

Update all files including personnel, check requisitions, purchase requisitions, travel requisitions

6.       Ability to keep accurate records and prepare documents.  Proficient with spreadsheets, database and word processing computer applications

7.       Prepares and Submits Employee timesheets

8.       Other duties as assigned.

MINIMUM REQUIREMENTS

Administrative Assistant Trainee

High school diploma or equivalent.  Excellent organizational, administrative, and communication skills.   Proven ability to apply policies and regulations on a timely and consistent basis.  Ability to keep accurate records and prepare documents. Establishes and maintains positive and cooperative relationships with staff and clientele.  Must possess current Alaska driver’s license and have a good enough driving history to be insured to drive Maniilaq vehicles.

Administrative Assistant I

All requirements of Admin Assistant Trainee plus one year clerical experience. Experience in creating and maintaining filing systems. Intermediate level of computer applications.  Ability to operate all office equipment. Excellent organizational skills.

Administrative Assistant II

All requirements of Admin Assistant I plus one year clerical experience.  In- depth knowledge of extended facility program and its mission, projects, and operations.  Ability to manage property and operations when manager is not available.  Proficient with spreadsheets, database and word processing computer applications

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment.  To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands.  Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.