MANIILAQ ASSOCIATION
12/25
Title: Human Resources Assistant I/II Range: 13+7/14+7
Division: Human Resources Status: Non-Exempt
Housing Priority: None Covered: Yes
The purpose of this position is to provide technical assistance as a team member in the function and requirements of the Human Resource Division for Maniilaq Association. The duties are directly related to all technical aspects of data development and data entry. Provides technical assistance to all Human Resource personnel. Provides guidance to internal and external customers. Reports directly to the Human Resources Director.
1. Completes pre-employment reference checks in a timely manner.
2. Creates new employee personnel and payroll folders.
3. Performs and maintains the filing of all documentation, including archiving and storing documents.
4. Ensures the file room and reception desk are clean and organized.
5. Greets customers in a respectful manner.
6. Answers the main HR phone line and directs calls, as appropriate.
7. Assists applicants and new employees in completing forms and provides information on vacancies.
8. Assists customers with the online application process.
9. Enters new vacancies into the online application system and creates job vacancy folders for the Specialists/Generalists.
10. Completes unemployment/salary verifications.
11. Conduct drug tests, alcohol tests and takes fingerprints
12. Makes travel arrangements for Human Resource personnel and prospective employees.
13. Completes badging process for employees and contractors.
14. Completes Travel Requisitions, Check Requisitions and Purchase Requisitions, as necessary.
15. Maintains and orders an adequate supply of forms, supplies and materials.
16. Properly disposes of confidential information.
17. Assists with projects such as the Longevity Awards, New Hire Orientation, etc.
18. Prepares packets for New Hire Orientation.
Human Resources Assistant II (additional duties):
1. Participate in conducting New Hire Orientation on rotational schedule.
2. Participates in carrying the HR on-call phone rotation schedule.
3. Assists with HR internal audits needed for compliance with state/federal regulations.
4. Assists with UKG/Kronos time-clock maintenance.
5. Acts as lead HR Assistant with front desk operations.
MINIMUM REQUIREMENTS
Human Resources Assistant I:
High school diploma or equivalent. 6 months related HR clerical experience preferred. Must be able to type well enough to efficiently carry out duties. Prior experience u sing computers at the beginning level for word processing. Ability to travel in small planes.
Human Resources Assistant II:
Qualifications of the Assistant I; plus 2 years of work experience as a Human Resources Assistant I with 1-year experience assisting with HR Generalist/Specialist work with the ability to advise on common policy questions. Experience using computers at the intermediate level for spreadsheets and word processing.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet those conditions.
